Transaction Coordinator

About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary

This position will require in-person working for the first 90 days for training at our Chicago Loop office. After training period, this will transition to hybrid schedule requiring 3x/week in-person working at our Chicago Loop office.

Essential duties include but are not limited to the following:

• Review required documents and set up and maintain accurate records for tax information, new sales, lease and referral transactions.
• Gain full knowledge of different Real Estate transactions and how to process 
• Process earnest money deposits.
• Process wire transfers
• Process closed transactions and properly pay agents, cooperating agents.
• Process and review commission checks, including proper deduction.
• Accurately enter information regarding mortgage and closing details.
• Accurately process and balance transactions with accounting. 
• Communicate and provide professional guidance to branch office administrators, sales associates, managers and others on a daily basis for problem solving, customer service and any other needed services.
• Run and balance escrow and commission reports on a daily basis.
• Maintain cooperating broker records.
• General office duties include answering phones, filing, customer service requests and projects.

Job Requirements

• Computer skills including Microsoft Word, Excel and Gmail required.  Zendesk and Profit Power also desired
• Excellent math aptitude
• Highly organized for a fast paced position 
• Data entry experience
• Excellent telephone and customer service skills
• Enjoys working in a team environment 
• Detail oriented
• High School Diploma or equivalent required

Benefits

Medical, dental, vision, PTO, VTO.