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Safety Clerk/Coordinator

Altom Transport

Chicago, illinois


Job Details

Full-time


Full Job Description

About the Role:
We’re looking for a Safety Clerk/Coordinator to support our safety department and ensure smooth daily operations. You’ll handle critical tasks like managing safety documentation, training, and compliance tracking while being a key point of contact for our team. This role is perfect for someone who is highly organized, detail-oriented, and thrives in a fast-paced environment.

Key Responsibilities:

Phones & Communication

  • Answer incoming calls promptly and professionally.
  • Transfer calls or assist with questions and issues as needed.

Document Management

  • Organize and save important documents, such as:
    • Training records
    • Medical cards
    • CDLs
    • New-hire paperwork

Inspections & Compliance

  • Track 120-day truck inspections.
    • Verify forms are accurate and complete.
    • Update expiration dates in the system (TM) for trucks and drivers.
    • Save documents to the appropriate files.

Pass Management

  • Manage I-PASS and Pre-pass accounts:
    • Track vehicle and driver details.
    • Order, replace, or update passes as needed.
    • Inform payroll of any changes.

Training Administration

  • Maintain Carriers Edge accounts:
    • Add or remove employees.
    • Assign training and track completions.
    • Send weekly updates to managers and payroll for training payouts.

Verifications

  • Respond to DOT employment verification requests.
  • Request employment history for all new hires.

Reporting

  • Complete reports for incidents, accidents, or injuries.

Expiration Tracking

  • Monitor CDL, medical card, Hazmat, and training expirations.
  • Send reminders and assign upcoming training monthly.

Medical Compliance

  • Help coordinate random drug tests and physicals for drivers.

General Support

  • Maintain a master ledger of driver and equipment information.
  • Assist coordinators with updating annual MVRs and Clearinghouse records.
  • Help file and distribute plate registrations.
  • Support renewals for IRP and 2290.

Requirements

What You’ll Need to Succeed:

  • Exceptional organizational and time-management skills.
  • Ability to juggle multiple tasks while meeting deadlines.
  • Strong communication skills for interacting with employees and departments.
  • Familiarity with DOT regulations and safety practices is a bonus.
  • Proficiency with basic computer systems and data entry.

Benefits

  • Empower 401(K): Retirement program with company match from Day 1.
  • Health Benefits: Full coverage including vision, dental, and prescription through Blue Cross Blue Shield.
  • Life Insurance: Additional life and disability coverage available.
  • Work-Life Balance: Paid vacations, time off, and holidays.
  • Boot Reimbursement: Stay comfortable on the job.

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