Administrative Assistant & Transaction Coordinator

Job Summary

We are hiring an organized and motivated Administrative Assistant to join our growing Real Estate team. This position requires an individual to have previous Real Estate administrative duties such as document management, maintaining client databases, marketing, Microsoft Office and Canva experience, social media savvy, excellent written and verbal communication skills and customer service.  We are looking for an individual who has experience with Real Estate transactions, takes pride in their work, is eager to work in a very fast paced environment and is very detail oriented. If this position interests you, send us your resume

Please note, this full-time position (40 hours a week) will require some evening and weekend availability.

To apply, please email applications (or questions) to Jennifer Anteliz at jennifer.anteliz@bairdwarner.com.

Location

Naperville, IL – work in the office at least 3 times a week. 

Responsibilities

• Excellent organizational skills in order to work independently and manage multiple projects.
• Help complete and keep track of paperwork for all real estate transactions in a timely manner to ensure legal compliance.
• Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. with the use of Microsoft Office, Canva, and B&W tools.
• Manage CRM system: input new clients, create and send marketing campaigns, monthly newsletter, clients communication, etc.
• Monitor deadlines and provide notices to appropriate parties when necessary.
• Help organize community outreach events.
• Delivering concierge-level customer service to clients is a must.
• Participate in training sessions to improve skills with administrative tasks in the real estate industry.
• Ability to work in a fast-paced environment.

Qualifications

• Task oriented with great organizational skills and ability to multitask.
• High school diploma or equivalent required.
• Real estate experience required.
• Flexible schedule. Available evenings and weekends.
• Can prove proficiency in Microsoft Office and customer relationship management software – computer and social media savvy.
• Excellent written and verbal communication skills: people oriented.
• Ability to work independently and also follow instructions from team.
• Have own computer with Microsoft Office.