Executive Assistant / Receptionist

What we need

As the personal assistant to the CEO, reporting to the CPO, you will be responsible to work closely with the CEO and to provide administrative support, on a one-to-one basis. You will often act as the CEO’s first point of contact with people from both inside and outside the organization, covering also Receptionist duties providing clerical and front-desk support across the entire organization. The role includes greeting visitors, taking phone calls, handling correspondence, keeping the reception area clean, ordering catering for various meetings.

About Us:

Speck is a leading designer and distributor of slim protective cases for personal electronic device. Speck delivers a solid foundation in the worldwide mobile device protective case market with deep customer relationships, a strong brand, and a recognized portfolio of best-in-class products. The company’s products are created with a single goal: to craft masterfully engineered products that combine artful design and military-grade protection for the discerning consumer.

Alphacomm custom designs, manufactures and distributes wireless accessories to over 18,000 points of distribution in North America. The Company leads the wireless industry in the number of carrier brands managed and is the first to market carrier-licensed accessory portfolios for over fifty devices launched annually.

Telementum is a platform for investments in the wireless accessories space and is a partnership between McCarthy Capital, a private equity firm headquartered in Omaha, NE, and the management teams of its wireless accessory holdings (Alphacomm + Speck).

Responsibilities

·        Managing all phone calls, enquiries and requests and handling them courteously and prioritizing as a matter of urgency.

·        Maintaining CEO diary; arranging appointments and taking messages.

·        Typing/word processing and filing; devising and maintaining office systems, including data management and archiving.

·        Dealing with incoming email and post, often corresponding on behalf of the CEO.

·        Implementing and maintaining procedures/administrative systems.

·        Arranging Chairman & CEO travel, visas and accommodation.

·        Provide general assistance during presentations.

·        Meeting and greeting visitors at all levels of seniority; liaising with clients, suppliers and other staff.

·        Order office supplies and drinks for executive conference room. Support corporate meeting function set up and preparation, I.E. food and beverage ordering, catering, etc.

·        Maintains security by following procedures, monitoring logbook, and issuing visitor badges.

·        Serves visitors by greeting, welcoming, and directing them appropriately.

·        Notifies company personnel of visitor arrival.

·        Keeps a safe and clean reception area by complying with procedures, rules, and regulations.

·        Any other tasks as assigned by management.

Requirements

·        In addition to relevant experience and secretarial/administrative knowledge, you will need to excel in the following:

·        Exceptional written and oral communication skills.

·        Excellent word processing and IT skills, including knowledge of a range of software packages.

·        Aability to work under pressure and to tight deadlines.

·        Good organizational and time management skills.

·        Ability to research, digest, analyze and present material clearly and concisely.

·        Excellent interpersonal skills.

·        Ability to work on own initiative.

·        Attention to detail.

·        Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines.

·        Honest, reliable and with high levels of discretion and an understanding of confidentiality issues.

Desirable:

·        This area of work is open to all levels of academic qualifications,

·        Receptionist experience – strong plus

·        Excellent interpersonal and communication skills and the ability to maintain a pleasant and friendly working manner.

·        Excellent time management skills and a high degree of flexibility.

·        Ability to work efficiently and effectively with a high degree of attention to detail.

·        High degree of proficiency with Microsoft Office with particular emphasis on Outlook email and calendar management systems, PowerPoint and Excel.

·        A can do & problem-solving attitude.

Benefits

Insurance

• Medical
• Dental
• Vision
• Voluntary Short-Term Disability
• Voluntary Supplemental Life/AD&D
• Voluntary Accident
• Voluntary Critical Illness
• Company paid Long-Term Disability
• Company paid Basic Life/AD&D

Time Off

• 11 total holidays, including 4 "Floating Holidays" which are employee chosen dates.
• Generous PTO policy

Retirement

• 401k (Traditional and/or Roth options)
• 401k company matching