Project Manager & Training Assistant (formerly Business & Training Asst.)

This position is with a client of Linda Barineau H.R. Solutions, LLC

Are you highly organized and experienced in project management?  Do you excel with technology and have a knack for design? Do you enjoy making a difference in the lives of others?  If so, read on because this may be the job you have been looking for!

This versatile position encompasses duties similar to those of a project manager, an executive assistant, and a Canva/PPT designer.

Industry: Corporate Training

Compensation:  $50,000   A review in 6 months with potential of $53k in first year and $60k in 2nd year.  Annual increases relative to performance.

Schedule: 40 hours a week, M-F between 9:00-5:00pm is the core schedule.  Friday hours can be 9:00-4:00 p.m.; however, client training schedules may alter the schedule when necessary. Tuesday – Thursday will be in-office.  Optional remote work on Monday and Friday.

Location:  Tallahassee, FL

The individual will have a private office, laptop, and company phone. Some travel is required. 

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Who Are We?    Our Mission Tells It Best: 

We provide sustainable leadership development which is based on behavioral science, positive psychology, and neuroscience by partnering with leaders of global and local organizations who are committed to making their communities better.

“Giving whatever it takes to achieve measurable outcomes.”

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Workplace Culture: 

We are a small team of dedicated individuals who work closely together. Whether in the office or working from home, all employees are willing to roll up their sleeves and get things done for one another. We are excited about the opportunity to foster growth in our clients' workplaces, and we apply that same industry knowledge in-house to ensure our own team has all of the tools they need to succeed.  A non-judgmental attitude of can-do, reliability, resiliency, professional respect, helpfulness, and client confidentiality describes the culture. This is a smoke-free work environment.  Occasionally, a dog may be in the office during working hours in the upstairs office space.

Requirements

Summary of Qualifications:

·    ·       Experience: Minimum of 2 years in administrative support.

·       Organization: Proven ability to manage multiple projects simultaneously, ensuring timely completion.

·       Collaboration: Willingness to work within a small team, embrace a flexible/hybrid schedule, and engage with new clients.

·       Reliability: Good attendance and punctuality, with a clean driving record and reliable transportation. Persistent follow-through experience and skill.

·       Security: Successful completion of a criminal background and credit check.

·       Detail-Oriented: Strong organizational skills and attention to detail, with initiative and problem-solving abilities. Shows alignment with the organizational goals.

·       Tech-Savvy: Proficient in Microsoft Office Suite (especially PowerPoint) and experienced with Canva for design purposes.

·       Travel: Ability to travel approximately 2 days per month.

·       Professionalism: Executive presence, professional attire, and cleanliness. Superb grammar and writing skills that can produce professional emails and attractive documents for meetings and workshops.

·       Customer Service: Excellent client-centric communication skills for both phone and in-person interactions.

·       Relationship Building: Ability to maintain positive client relationships through clear and empathetic communication, fostering trust and satisfaction.

·       Documentation: Accurate record-keeping in the shared Datto Drive, ensuring comprehensive and orderly client records and follow-up actions.

·       Project Management: Proficient with tools like Monday.com, Asana, and Trello.

·       Tech Maintenance: Above average skills in setting up, maintaining, and troubleshooting office technology, including computers, printers, and phones.

·       Event Planning: Experience with planning and logistics for off-site training and workshop events.

·       Virtual Meetings: Competent in managing virtual meetings, webinars, and remote training sessions using platforms like Zoom and Microsoft Teams.

·       Public Speaking: Comfortable speaking to the public and able to quickly connect with others. Able to manage a variety of personalities and occasionally manage a workshop in conjunction with the Sr. Trainer.

·       Physical Ability: Capable of lifting and moving 30 lb. cases of training materials up and down up to two flights of stairs and standing for extended periods.

·       Home Office: Has a dedicated, distraction-free home office with high-speed internet.   

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Responsibilities include:

1.  Executive Support: Assist the CEO with client communication, technology software, business, and training matters. 

2.     Database Management: Accurately maintain current and prospective client databases on ActiveCampaign.

3.     Training Preparation: Work with Sr. Trainer/CEO to prepare and organize all training materials, workshop supplies, decorations, and gift bags.

4.     Social Media: Manage the social media presence of the organization and keep it current.

5.     Client Support: Provide support for various leadership training and assessment platforms, primarily the Harrison Assessments.

6.     Event Logistics: Manage scheduling, logistics, and follow-up for workshops, training sessions, and client meetings.

7.     Workshop Attendance: Attend workshops and trainings with Sr. Trainer/CEO. This may include pertinent and legible notetaking during training or coaching sessions.

8.     Virtual Training Coordination: Assist Sr. Trainer in organizing and managing virtual training workshops.

9.     Financial Coordination: Collaborate with accounting/bookkeeping personnel when necessary.

10.  Additional Duties: Perform other duties as needed.  

Benefits

Benefits Include:

• Dental services located in Tallahassee, FL
• Ability to work remotely two days a week.
• Internal and external training opportunities, including monetary compensation