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Personal & Administrative Assistant

Blackstone Agency

Fort Lauderdale, florida


Job Details

Full-time


Full Job Description

Blackstone’s personal/administrative assistant to the president is responsible for assisting the president in all things relating to administration, client relations, scheduling, errands and personal tasks. You must be a detailed, highly organized, energetic person, have relentless project management skills, and a get-it-done attitude! Also, due to our unique office environment, you must be able to work focused in an open, dynamic environment. 

  • Assists the president in various aspects of daily operations of his companies
  • Assists the president in personal scheduling, reporting and errands
  • Manages and prioritizes email correspondence and communications on behalf of the president
  • Manages agreements and documents
  • Plan and organize office and client meetings. Prepares and maintains detailed agendas and minutes for meetings
  • Collaborates with team members on specific needs pertaining to the president for each client and company projects
  • Supports marketing initiatives, including social media management and content creation
  • Acts as a liaison between the president and clients, staff, and vendors
  • Responsible for daily office needs
  • Provides administrative support for special projects and events
  • Handles confidential information with discretion and professionalism
  • Helps oversee the maintenance, cleaning and organization of the office and workspace

Requirements

  • Extreme attention to detail
  • Exceptional people skills focused on relationships, communication, follow-up and collaboration
  • A 2-year degree or experience in marketing, communication, yachting, advertising or related field
  • Transportation, computer and typing skills a must
  • Self-starter with a strong desire to learn and grow
  • Proficient with Google Drive, Docs and Sheets
  • Experience running a project management system
  • Good understanding of office management
  • Ability to handle multiple priorities, strong organizational skills, and attention to detail

Benefits

Competitive salary, benefits, company perks and more.

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