Executive Assistant, CEO Office

We are seeking a highly organized and proactive Executive Assistant to support our CEO & Founder at Amivision. In this critical role, you will manage day-to-day administrative tasks, enabling our executives to focus on strategic initiatives. You will be a key point of contact, facilitating communication and ensuring efficient operations within the organization.

Requirements

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and handling travel & visa arrangements.
• Communication Management: Serve as the primary point of contact between executives and internal/external stakeholders, managing correspondence and responding to inquiries promptly.
• Meeting Coordination: Organize and coordinate meetings, preparing agendas, taking minutes, and ensuring follow-up on action items.
• Project Assistance: Assist with special projects, research, and preparation of reports and presentations as needed.
• Document Management: Prepare and edit documents, reports, and presentations, ensuring accuracy and professionalism.
• Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
• Office Management: Oversee office supplies and equipment, ensuring a well-organized and efficient work environment.
• Event Coordination: Assist in the planning and execution of company events and meetings, both internal and external.

Qualifications:

• Proven experience as an executive assistant or in a similar administrative role.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication skills, both written and verbal, with a professional demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools.
• Ability to work independently and collaboratively in a fast-paced environment.
• Attention to detail and strong problem-solving abilities.
• Discretion and confidentiality in handling sensitive information.

Benefits

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A dynamic and innovative work environment with a focus on creativity and collaboration.
• The chance to be part of a company leading the way in AI-driven event technology.