AP - AR Associate Needed

Job Summary:

The Accounts Receivable/Payable Associate is responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient and in a timely manner and is responsible for assisting in ensuring that the company receives payment for goods and services offered to clients.

Primary Job Responsibilities:

·       Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.

·       Creates invoices according to company practices; submits invoices to customers.

·       Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.

·       Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.

·       Creates reports regarding the current status of customer accounts as requested.

·       Researches customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff.

·       Collaborates with the Collections Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis.

·       Assists in generating monthly billing statements based on the general ledger.

·       Assists Accounting Manager in reconciling revenue accounts each month.

·       Copies, files, and retrieves materials for accounts receivable as needed.

·       Relays changes of information to appropriate employees.

·       Processes outgoing payments in compliance with financial policies and procedures.

·       Performs day to day financial transactions, including verifying, classifying, computing, posting and recording accounts payable invoices.

·       Prepares bills, invoices and bank deposits.

·       Reconciles accounts payable to the ledger and contacts vendors to reconcile statements.

·       Generates reports detailing accounts payable status.

·       Performs other duties as assigned.

Requirements

·       Excellent verbal and written communication skills.

·       Proficient in Microsoft Office Suite or related software as well as other accounting software programs.

·       Ability to operate related office equipment, such as computers, 10-key calculator, and copier.

·       Ability to work independently and in a fast-paced environment.

·       Ability to anticipate work needs and interact professionally with customers.

·       Excellent organizational skills and attention to detail.  Solid understanding of basic bookkeeping and accounts payable principles.

·       Proven ability to process, verify, and reconcile vendor invoices to statements.

·       Ability to investigate and reconcile discrepancies.

·       Hands-on experience with spreadsheets and proprietary software.

·       Proficiency in English and in MS Office.

·       Customer service orientation and negotiation skills.

·       High degree of accuracy and attention to detail.

Education & Experience:

·       High School Diploma required.

·       Knowledge of SAP preferred.

·       2 years of experience as accounts payable/ receivable clerk.

Physical Requirements

·       Prolonged periods sitting at a desk and working on a computer.

·       Must be able to lift up to 15 pounds at times.

Benefits

AN EQUAL OPPORTUNITY EMPLOYER:

HSK Industries, Inc is an equal opportunity employer committed to providing an inclusive and welcoming environment for all members of our staff, volunteers, and clients. We respect equality and inclusivity for all people and will not discriminate on the basis of race, color, gender, national origin, age, religion, creed, disability, veteran status, sexual orientation, or gender identity. We respect, value, and celebrate the unique attributes, characteristics and perspectives that make each person who they are. The above information has been designed to indicate the general nature and level of work performed by an employee in this position. It is not to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications of employees assigned to this job.