Finance and Grants Coordinator

PURPOSE:

The primary responsibility of the Finance and Grants Coordinator is to support the day-to-day activities of the Finance Department including liaison for third party accounts payable processing, grant management including monthly review of all grants, balancing to budget, distribute reports/meet with department heads to discuss status of spending, maintain records in accordance with grant compliance requirements and general overall support as required. The position will also monitor and evaluate the budgets and record keeping requirements of programs funded by grants to ensure compliance.

CLASSIFICATION:

Non-exempt, at-will position. Full-time, benefits eligible.

POSITION REPORTS TO:

Director of Finance and Grants Management.

SPECIFIC RESPONSIBILITIES: (Examples – not an all-inclusive listing)

• Liaison for third party accounts payable processor assisting with grant allocations.
• Reconcile credit card statements on a monthly basis; ensure that necessary expense backup is received; resolve discrepancies if needed.
• Record debit card transaction and reconcile to bank statements on a monthly basis; ensure that necessary expense backup is received; resolve discrepancies if needed.
• Coordinates the monitoring and evaluation of programs and projects that are funded by grants.
• Develops and maintains master files on grants and paperwork connected to programs funded by grants.
• Assists Finance Manager with annual audit preparation.
• Coordinates with accounts payable software vendor to system and recommends updates to enhance the payment process.
• Maintains knowledge of acceptable accounting best practices and procedures.
• Develop comprehensive reports related to grant management and audit.
• Exercise sound judgement in addressing accounting and grant management concerns.
• Obtain/distribute/process departments daily mail.
• Process petty cash fund; including distributions, reconciliations and ensuring necessary expense backup is received.
• Performs other related duties as assigned.

Requirements

REQUIRED SKILLS AND ABILITIES

• Excellent verbal and written communication skills.
• Excellent analytical skills and attention to detail.
• Knowledge of general financial accounting and cost accounting.
• Understanding of and the ability to adhere to generally accepted accounting principles.
• Ability to interpret financial data and prepare budgets and financial grant reports including forecasting activities.
• Ability to be discreet with personal information that may be needed for some grants such as employee salaries or upcoming projects.
• Thorough understanding of local, state, and federal funding sources and the ability to locate potential sources for funding.
• Thorough understanding of grant funding policies and procedures and applicable local, state, and federal regulations.
• Proficient with Microsoft Office Suite or similar software, and automated accounting software including QuickBooks, Excel. Bill.com experience a plus.
• Ability to read and analyze financial reports.
• Ability to work with minimum supervision and engage in critical problem-solving methods. Escalate issues and suggestions for resolution to the Director for consideration.
• Desire to engage in continuous learning to expand skill sets.
• Desire to work in a diverse nonprofit organization with a focus on both individual contributions and teamwork.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in Accounting, or related field, required.
• At least three (3) – five (5) years of related experience required.

PHYSICAL REQUIREMENTS:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Benefits

BENEFITS:

• 15 Vacation Days (1-2 years of Service), 20 Vacations Days (3 years + of Service)
• 12 Sick Days
• 3 Personal Days
• 12 Paid Holidays + Birthday and 1 Floating Holiday
• 403(b) with Employer Match
• Group Health Insurance
• Section 125 Plan (Flex Spending Account)
• Employer 100% contribution to LTD, AD&D, and Life Insurance

Hybrid (2-days from home) available once training period is completed.