Medical Staffing Coordinator

Introduction:

We are a leading, national consulting firm that provides compassionate, full-spectrum emergency management services including planning and preparedness, response, recovery, and mitigation services to the public and private sectors before, during and after a natural disaster or catastrophic event.

Our mission is to provide compassionate consulting services to local, state, federal, and industry clients, active in disaster response, recovery, and preparedness. We will be on time, on target, and on budget with the services aligned to the evolving threats and hazards facing our nation.

The position will be guided by ACDC’s Corporate Values Platform in all activities.

Position Summary:

• Job Title: Medical Staffing Coordinator
• Full Time or Part Time: Full Time/Part Time
• Temporary/Seasonal/Regular: Temporary
• Compensation: $30-$32/hour
• Travel/Location: On-site Tallahassee, FL

Mission of Role/Position Summary:

The Medical Staffing Coordinator will provide response for urgent need to rapidly deploy technical and medical support staff to shelters or other destination facilities to manage onboarding, scheduling, timekeeping, and invoicing.

Tasks, Duties, and Responsibilities:

Reasonable accommodation will be made to enable individuals with disabilities to perform the following essential functions:

• Review and process medical staffing quotes in accordance with policies and procedures.
• Support all mission requirements, scheduling, timekeeping, and deployments of medical and support staffing.
• Utilize the Mission Fulfillment Checklist and track daily progress and timekeeping utilizing the appropriate Timekeeping System, WebEOC, and all other EOC reporting tolls for each mission assigned and maintain as official record.
• Coordinate outreach for all relevant vendors, agencies and ESF staff in a standard manner, efficient and effective manner.
• Perform sufficient QA/QC of all documentation submitted to FDEM (e.g., timekeeping, invoicing, contracts, etc.).
• Develop and maintain daily status reports with KPIs.
• Consult on medical surge health systems, health care financing, and health care policy.
• Planning in medical systems.
• Liaison for state and hospitals.
• Update and maintain files.
• Answer queries and ensure quality customer service.
• Ensure compliance with procedures.
• Managing filing system.
• Recording information as needed.
• Assist clients and visitors as needed.
• Update paperwork, maintain documents, and word processing.
• Coordinate meetings as needed.
• Create, maintain, and enter information into databases.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities:

• Health care system or operations knowledge.
• Capable of critical decision-making in a highly charged and dynamic environment.
• Excellent computer literacy.
• Proficiency with Microsoft Office.
• Excellent interpersonal skills.
• Ability to multitask.
• Prior experience in an administrative role would be advantageous.
• Highly organized.
• Ability to maintain confidentiality.
• Ability to exercise patience.
• Great attention to detail
• Able to prioritize tasks efficiently while working in a fast-paced environment.
• Ability to effectively communicate both verbally and written.
• Ability to maintain confidentiality with sensitive customers and internal information.
• Capable of multi-tasking when necessary.
• Strong familiarity with state and local governments is necessary.
• Excellent critical thinking, strategic planning, and problem-solving skills.
• Highly organized, detail oriented and self-motivated.
• Strong time management skills.
• Strong desire to help people.
• Ability to be flexible and make quick decisions as disasters change and develop.

Expected Hours of Work:

Schedule may vary. Work on evenings and weekends may be required. Dependability and punctuality are paramount.

Travel Requirements:

• Up to 50% travel is expected for this position.
• Must be willing to travel and deploy to client sites for extended periods of time.

Physical Demands:

• Mobility required on-site with clients.
• Sitting or standing for hours at a time.
• Ability to work at a computer for extended periods of time if needed.
• Ability to lift up to 25 lbs. repetitively throughout the day and as needed.

Working Environment:

• Work may be on-site with clients ex: EOC, hospital, debris sites or local government buildings.

Requirements

Experience/Education Required:

• A bachelor's degree in emergency management is required. Years of experience may substitute for the education requirement on a year for year basis, in addition to the minimum requirements.
• 1-2+ years’ experience healthcare operations/medical staffing.
• Experience working in an Emergency Operations Center.
• Experience and knowledge of working within the Incident Command Framework at state or federal levels.
• Proficient in Microsoft Office 365, particularly Excel.

Experience/Education Preferred:

• 3-5+ years professional experience in emergency management.
• Experience in the public health care system.
• Completed NQS Type III Liaison Officer PTB or equivalent experience documentation.
• Proficient with Salesforce.
• Proficient with Web EOC
• ICS 100-800 and position-specific certification preferred.

Additional Qualifications:

• Must be 18 years of age or older.
• Eligibility to work in the United States without employer sponsored visa is required. We are not able to employ those located outside of the US.
• Must pass company and any applicable client background check and reference check upon offer of employment.

Benefits

Temporary positions are not benefits eligible except where required by law. Regular status positions will receive these benefits:

EEO Statement

AC Disaster Consulting is an Equal Opportunity Employer committed to engaging a diverse workforce and sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status. 

 This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. AC Disaster Consulting will not tolerate discrimination or harassment based on any protected characteristic. 

Please redact or remove information that identifies applicant's age, date of birth, or dates of attendance at (or graduation from) an educational institution from the resume or other application documents prior to submitting the application. 

 If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodation by contacting AC Disaster Consulting Human Resources team at hr@acdisaster.com. 

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