Executive Assistant to CEO

Infleqtion is a global quantum technology company solving the world’s most challenging problems. The company harnesses quantum mechanics to build and integrate quantum computers, sensors, and networks. From fundamental physics to leading edge commercial products, Infleqtion enables “quantum everywhere” through our ecosystem of devices and platforms.

Position Summary

The Executive Assistant will provide a full range of administrative support to the CEO and other C-Suite staff. Must be able to maintain confidentiality and handle sensitive information. This role will also interact with all organizational levels and external partners.

We currently have offices in Boulder & Louisville, CO; Chicago, IL; Madison, WI; Melbourne, AU; and Oxford, UK. Learn how Infleqtion is revolutionizing how we communicate, navigate, and discover at www.infleqtion.com. We are recruiting for an Executive Assistant to CEO.

Location

This position is a full-time, hybrid-based position located in Louisville, Colorado office.

Job Responsibilities

The duties and responsibilities outlined below include essential functions of the role. Depending on business needs, this role may perform a combination of some or all of the following duties. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. 

• Support the work of the CEO and other C-Suite staff including managing calendars and commitments
• Act as the point of contact among leaders, employees, clients, and other external partners
• Manage information flow and look for ways to improve current systems
• Make travel arrangements and detailed travel itineraries.  Process expense reports as requested
• Produce reports and presentations; prepare information as requested
• Research and evaluate products and services as needed
• Provide full range administrative support to the team
• Other duties or projects as assigned

Requirements

• Bachelor’s degree in related field plus four years as an executive assistant including prior experience supporting C-Suite staff.  May substitute additional years of direct experience for education requirement on a 1:1 basis
• Technical savvy in MS Office with strong knowledge of “calendaring”, excel and word
• Desire and ability to assess, optimize and implement new tools as needed
• Strong time management skills with the ability to meet deadlines and help those you partner with also stay on track. 
• Able to work with a sense of urgency
• Well-developed organizational skills with the ability to have critical information at your fingertips
• Ability to work autonomously to solve problems
• Excellent written and oral communication skills and a collaborative mindset.
• Professional discretion and presence
• Strong verbal and written communication skills, able to effectively share information with technical and non-technical staff
• Strong collaboration skills, able to work in a team environment where engagement and participation are an expected part of successful job performance
• This position may require access to information protected under U.S. export control laws and regulations, including the Export Administration Regulations (EAR) and the International Traffic in Arms Regulations (ITAR). Please note that any offer for employment may be conditioned on authorization to receive software or technology controlled under these U.S. export control laws and regulations without sponsorship for an export license

Travel

Up to 20% travel may be required.

Working Conditions and Physical Requirements

Work will normally be performed in an office environment.  Able to efficiently use automated office equipment such as laptops, copiers, and printers; able to effectively engage in communications (via phone, computer, or in-person).  Will involve sitting, standing, walking, lifting, and carrying up to 15 pounds.

The targeted base salary for this role is $87,400 to $109,000 on an annualized basis.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Stock Option Plan