Space Planner

Impec Group focuses on enhancing the human experience within the workspace, encompassing collective well-being, safety, and health. Our mission is to facilitate success within the workplace industry through Innovation, Integration, and Integrity, helping individuals thrive. We aspire to think bigger, bolder, and delve deeper into built-environment solutions.

Impec Group is seeking a Space Planner at our client site in San Mateo, CA. Reporting to the Director, Facilities, the Space Planner will provide overall support of project management, workplace space planning, and facility work. You will work side-by-side on occupancy, workplace design and MAC (Moves, Adds, and Changes) professionals. You will be responsive, flexible, and able to succeed within an open collaborative peer environment.

Pay Range $110K - $125K annual

Position Space Planner 

Schedule 40hrs/week, On-site, Monday to Friday, 8:30 AM - 5:30 PM

Key Responsibilities

• Partner with the facility team and organization on multiple facility design and construction projects, supporting program management, facilitation, work prioritization, planning, and task delegation.
• Analyze current space utilization and allocations, providing recommendations for optimal space use.
• Update and maintain the space database while identifying opportunities for future space needs.
• Perform strategic occupancy planning, scenario planning, program strategy, and space planning.
• Translate business requirements into occupancy planning and space utilization plans.
• Demonstrate strong analytical and qualitative skills.
• Manage Moves, Adds, and Changes (MAC) processes.
• Oversee the implementation of furniture according to company standards.
• Maintain and track furniture inventory.
• Manage the Facility Management System.
• Review AutoCAD drawing files and field redline drawings for completeness.
• Polyline and label room numbers as needed.
• Ensure all documents comply with standards and layering formats.
• Load drawings into CAFM/IWMS systems.
• Populate CAFM with space categories, space types, standards, room numbers, names, and business organizations.
• Establish and maintain a library of master drawings accessible to clients.
• Audit space and ensure all CAD drawings are up to date.
• Create and maintain an operational book for Facilities Space Management Software.
• Utilize Zip/IronClad for managing MSAs and POs.

Requirements

• 10+ years of experience in Facilities and Space Planning
• Able to work independently and deliver results with minimal supervision
• Passionate about building strong customer relationships and providing excellent service
• Friendly, energetic, and enjoy interacting with others
• Tech-savvy and comfortable working in a fast-paced start-up environment
• Resourceful, calm under pressure, and skilled at finding effective solutions
• A strong communicator and self-motivated
• Highly organized and detail-oriented, with excellent multitasking abilities
• Willingness to work evenings and weekends as needed
• Experience with AutoCAD is a plus

Employment authorization will be conducted via E-Verify within the first three days of employment.

Impec Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

Benefits

• Choice of select medical plans
• Dental Plan
• Vision Plan
• Holiday Pay
• Simple Individual Retirement Account (IRA) Plan with employer contribution (matching up to 3%)

• A great organizational culture centered on transparency, honest communication, prescribed process, and personal responsibility.