Senior Fiscal Coordinator - Accounts Payable

Senior Fiscal Coordinator - Accounts Payable

Salary Range: $53,481 - $64,177

The Senior Fiscal Coordinator will ensure the accurate processing of Operations invoices from Vendors, in preparation for electronic fund transfer and check runs, Intermediate Care Facilities  - State Plan Amendment (ICF – SPA) Processing, and  State Claims Processing each month

What you’ll Do:

• Processing and tracking all ICF- SPA financial data
• Mail the summary & detailed billings to providers.
• Review and correct ICF SPA Error Report.
• Create and maintain receivable detailed worksheet to match General Ledger for ongoing process.
• Update the receivable worksheet and prepare outstanding invoice listing for individual provider.  Email reminders to providers for payment.
• Follow up on delinquent providers.
• Reconcile the monthly receipt worksheet and General Account.
• Transmit monthly delinquent report to DDS on 5th of each month.
• Communicate with Department of Developmental Services  Intermediate Care Facilities (DDS ICF) team.
• Monthly State Claim Reimbursement
• Prepare monthly transfer of fund worksheet for all accounts
• Post all the activities
• Reconcile & balance transfer funds in the Master Account
• Reconcile the general ledger with regional center claim cost report after all units complete check runs and make adjustments
• Prepare DDS claim form and submit to DDS for reimbursement after approval by Controller
• Operations A/P
• Process payments to non-purchase of service (POS) vendors and for any Operations related reimbursements
• Verify vendors’ billing information from vendor and make adjustments if needed
• Maintain proper documents for payments or reasons for non-payments and for adjustments, etc.
• Resolve problem issues with vendors and staff in compliance with department procedures and maintain communication throughout the process
• Prepare fund transfer requests
• Perform or coordinate reconciliations of Operations A/P Accounts
• Maintain a complete set of accounts records for A/P Operations
• File all invoices, purchase orders, and all claim reports
• Maintain Help Fund, Supported Living Services (SLS), and Zief Accounts
• Prepare check for Help Fund, SLS and Zief Accounts
• Daily review positive pay exception from the Bank, place stop payment, get image on demand when it is needed, and transmit manual issue check
• Electronic filings Journal Entries update reports, State Claim reports, etc…
• Mail annual 1099 Form
• Maintain operation Purchase Order log
• Maintain Data Safe Transmittal, perform filing and annual purging within scope of responsibilities
• Communicate and resolve issues with internal and external customers
• Fill in numerous functions within the department as needed and crosstrain others in unit duties
• Interact with and assist other internal units
• Participate in special projects and assist with additional duties or tasks as assigned
• Maintain all individual information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPPA) and the California Lanterman Act

Requirements

Required Qualifications:

Education/Training:

•   4+ years post-secondary education with three years work experience
• Bachelor’s Degree or equivalent may be substituted for two years work experience

Experience:

•   4+ years professional experience in accounting or related field

Competency Traits:

• Accuracy and Accountability
• Provide team with direction and purpose focused on quality, efficiency and client outcomes
• Foster Teamwork
• Problem identification and analysis; analytical thinking
• Successful implementation through follow-up and project management
• Self-direction and initiative
• Flexibility and Adaptability
• Customer Orientation
• Attention to Detail
• Ability to prioritize
• Demonstrate respect and cultural awareness; effectively manage own reactions
• Build partnerships and trust through collaboration, active listening and an openness to new ideas
• Understand and effectively react/adapt to multiple and competing priorities on the job; use knowledge and expertise to focus on key job outcomes

Skills:

• Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation
• Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner
• Ability to work with all levels within the organization
• Ability to operate basic office equipment, including scanners, copiers, faxes, phones
• Basic familiarity with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook® or similar software applications
• Knowledge of accounting  principles
• Knowledge of the DDS

Desired Qualifications:

• Experience in multi-cultural settings and/or multi-lingual capacity

Benefits

What are the benefits to working with GGRC?

We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage.

10% employer contribution to a 403(b) retirement account to help you save for the future!

GENEROUS TIME OFF BENEFITS!!!

No really, we mean generous:

13 vacation days, 15 sick days, 10 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education.

What makes GGRC so special?

GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate.

GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder).

How to apply:

GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application.

Golden Gate Regional Center is an Equal Opportunity Employer,