Operations Coordinator
RemotelyHR
Costa Mesa, california
Job Details
Full-time
Full Job Description
Note: RemotelyHR is hiring on behalf of Oceanfront Electric.
Operations Coordinator
About Us:
Oceanfront Electric is a full-service electrical contracting company, well-recognized for our high professional standards, passion for problem-solving and a commitment to doing our best work. We specialize in: smart homes, new and remodel construction and custom electrical design.
We are looking for a full-time Operations Coordinator to join our team. The ideal candidate is a self-starter who can work independently on assigned tasks, take ownership of their job, wear multiple hats, and who is flexible and goes with the flow.
This is a full-time position, Monday to Friday. The schedule is a hybrid work schedule - come into the office 1-2 days a week, work from home 3-4 days a week.
Job Responsibilities:
Essential job duties include but are not limited to:
- Assisting Project Manager/Owner with billing, contracts, job costing, and progress draws in Quickbooks.
- Manage Project Manager/Contractor's schedule, remind of appointments, schedule meetings, assist with organizing and creating processes.
- Answering phone calls; replying to voicemails and emails and providing general information to satisfy customer needs.
- Taking and delivering messages to team members and staff.
- Keeping an inventory of office supplies, breakroom supplies, and apparel; ordering new supplies as needed.
- Entering materials for job costing.
- Scan receipts and upload on a weekly basis.
- Perform operational tasks such as customer service, follow-up, coordinate with the service team, confirm material orders, etc.
- Assist with managing projects.
- Coordinate weekly meetings with the team, assist with assigning tasks and passing on relevant information.
- Maintaining office equipment; i.e. printer, company phone, P-Touch machine and replenishing ink/toner and tape, when needed.
- Basic office maintenance: emptying trash cans, watering plants, cleaning and organizing shop, office, and lounge.
- Perform other duties, as needed.
Compensation: $28-$33/hour, depending on experience.
Requirements
Experience and Qualifications:
- Excellent customer service skills to promote client satisfaction.
- Excellent oral and written communication skills. Can professionally compose an email; checking spelling, grammar and numerical data.
- Self-starter, takes initiative, gets involved.
- Active listening skills.
- Strong organizational skills to plan, prioritize and execute duties.
- Strong interpersonal skills and the flexibility to adapt to changing work demands and multiple scenarios.
- Organization skills, patience, flexibility, persistence, and attention to detail.
Required Skills:
- Electrical, construction, or similar industry background.
- 3+ years of experience in administrative or office roles.
- Computer proficiency including Outlook, Word suite, Google Docs, and iOS. Demonstrable experience using computer software and hardware, including word processor, spreadsheets, scanner and presentation software.
- Experience with BuilderTrend and HouseCall Pro is preferred.
- Ability to interact with individuals on a professional basis.
- Minimum word processing speed of 45 w.p.m.
- Must have reliable transportation.
Benefits
Benefits:
- Collaborative and dynamic work environment within a mission-driven, growing small business in an exciting industry.
- 8 Paid Holidays off per year.
- Paid time off, 401k, health benefits with employer contribution.
- Team bonding events and celebrations.
- Dog-friendly office.