Operations Coordinator

About Us:

Oceanfront Electric is a full-service electrical contracting company, well-recognized for our high professional standards, passion for problem-solving and a commitment to doing our best work. We specialize in: smart homes, new and remodel construction and custom electrical design.

We are looking for a full-time Operations Coordinator to join our team. The ideal candidate is a self-starter who can work independently on assigned tasks, take ownership of their job, wear multiple hats, and who is flexible and goes with the flow.

This is a full-time position, Monday to Friday. The schedule is a hybrid work schedule - come into the office 1-2 days a week, work from home 3-4 days a week.

Job Responsibilities:

Essential job duties include but are not limited to:

• Assisting Project Manager/Owner with billing, contracts, job costing, and progress draws in Quickbooks.
• Manage Project Manager/Contractor's schedule, remind of appointments, schedule meetings, assist with organizing and creating processes.
• Answering phone calls; replying to voicemails and emails and providing general information to satisfy customer needs.
• Taking and delivering messages to team members and staff.
• Keeping an inventory of office supplies, breakroom supplies, and apparel; ordering new supplies as needed.
• Entering materials for job costing.
• Scan receipts and upload on a weekly basis.
• Perform operational tasks such as customer service, follow-up, coordinate with the service team, confirm material orders, etc.
• Assist with managing projects.
• Coordinate weekly meetings with the team, assist with assigning tasks and passing on relevant information.
• Maintaining office equipment; i.e. printer, company phone, P-Touch machine and replenishing ink/toner and tape, when needed.
• Basic office maintenance: emptying trash cans, watering plants, cleaning and organizing shop, office, and lounge.
• Perform other duties, as needed.

Experience and Qualifications:

• Excellent customer service skills to promote client satisfaction.
• Excellent oral and written communication skills. Can professionally compose an email; checking spelling, grammar and numerical data.
• Self-starter, takes initiative, gets involved.
• Active listening skills.
• Strong organizational skills to plan, prioritize and execute duties.
• Strong interpersonal skills and the flexibility to adapt to changing work demands and multiple scenarios.
• Organization skills, patience, flexibility, persistence, and attention to detail.

Requirements

Required Skills:

• Electrical, construction, or similar industry background.
• 3+ years of experience in administrative or office roles.
• Computer proficiency including Outlook, Word suite, Google Docs, and iOS. Demonstrable experience using computer software and hardware, including word processor, spreadsheets, scanner and presentation software.
• Experience with BuilderTrend and HouseCall Pro is preferred.
• Ability to interact with individuals on a professional basis.
• Minimum word processing speed of 45 w.p.m.
• Must have reliable transportation.

Benefits

Benefits:

• Collaborative and dynamic work environment within a mission-driven, growing small business in an exciting industry.
• 8 Paid Holidays off per year.
• Paid time off, 401k, health benefits with employer contribution.
• Team bonding events and celebrations.
• Dog-friendly office.

Compensation: $28-$33/hour, depending on experience.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Experience:

• administrative: 3 years (Required)

Ability to Commute:

• Costa Mesa, CA 92627 (Required)

Work Location: Hybrid remote in Costa Mesa, CA 92627