Musical Entertainment Student Assistant (ASI Events)

Definition and Purpose 

Under the supervision of the Coordinator – ASI Programs, the Musical Entertainment Student Assistant is responsible for implementing and developing guidelines and procedures that contribute to the development of safe, professionally managed and well organized musical entertainment events, including but not limited to UU Hour and Concerts.  These events should strive to meet the diverse needs of the Cal Poly community. The Student Assistant will develop and implement procedures for reviewing potential  entertainment, coordinate ASI staff set-up needs, parking arrangements, contract preparation, performance confirmation letters, event related correspondence, and event evaluations. Additionally, the Student Assistant will develop and implement survey tools to project student interest with regard to potential concerts and UU Hour performances assist with volunteer training and be available to work all scheduled events. 

ASI is committed to supporting the aspirations of the University Learning Objectives. Our employees are expected to make reasoned decisions based on ethics, respect for diversity, and an awareness of issues of sustainability. Additionally they will work productively as individuals and in groups while communicating effectively.   

Requirements

Educational Requirements and Qualifying Experience 

• Must be a currently enrolled student at Cal Poly with a minimum of 6 units. Graduate students must carry 4 units. 
• Ability to be highly organized and have good planning skills 
• Excellent oral and written communication skills 
• Ability to work with diverse populations and those with special limitations or needs 
• Experience with program participation preferred 
• Experience with administration, supervision, advising or public relations 
• General knowledge of program services 
• Experience in leadership or management 
• Organizational abilities and experience 
• Program specific experience preferred 

Supervisory Responsibilities 

• Ability to supervise student staff, volunteers and/or participants 
• Supervise program participants 

Essential Duties and Responsibilities 

• Develop a quarterly program/timeline for all musical entertainment activities 
• Provide ongoing evaluation of all ASI Events musical events 
• Devise a process of reviewing promotional material of potential entertainers including bands/solo acts, other types of performers 
• Be available to work scheduled events 
• Develop relationships with local establishments to provide routing opportunities 
• Serve as liaison for musical events 
• Act as a runner and load in contact for all musical entertainment events 
• Oversight and management of musical entertainment budget 
• Maintain familiarity with evacuation plan for work area 
• Attend all mandatory meetings, workshops, and retreats 
• Provide quality customer service for all staff and customers 
• Awareness of and appreciation for individual uniqueness and diversity 
• Maintain prompt office hours and follow absence procedures 
• Maintain a positive and professional relationship with staff and co-workers 
• Adhere to and enforce all ASI departmental policies and procedures 
• Ensure a safe environment for all participants 
• Commitment to student development and leadership 
• Act as a program ambassador at all times with extensive program knowledge 
• Serve as a role model 

Other Duties and Responsibilities 

• The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI policy as a condition of their employment. 
• Other duties as assigned. 

Period of Employment 

Employment with this organization is of an "at will" nature, which means that the employee may resign at any time and ASI may discharge the employee at any time with or without cause. 

Benefits

Compensation and Hours 

• Hourly Pay Rate: $16.00 per hour 
• Hourly Pay Range: $16.00 per hour - $16.00 per hour 

Requires summer availability

May require late nights, weekends, and holidays

Requires a minimum of 3 consecutive quarters

The Associated Students, Inc. is an Equal Opportunity Employer. 

Date revised: 7/29/2024