Medical Office Assistant and Receptionist

About Us: 

Located in Diamond Bar, CA, Serenity AG is opening a new, innovative mental health practice meticulously designed down to every detail to deliver the most amazing patient experience possible. Our new location specializes in treating treatment resistant depression, anxiety, PTSD, and other related medical and behavioral health issues. Everything we do is driven by our desire to offer the best in care and experience for our patients.  Our top-tier providers are the best in their field, our facility is designed for unparalleled comfort in every aspect, our Patient Advocate team is simply unmatched anywhere. 

Job Description:

We are seeking a dynamic and experienced Patient Experience and Medical Office Assistant to help deliver on our vision of redefining what it means to be a patient-centered practice.  We are looking for a candidate who has experience working in a medical office and interacting with patients.  We want a candidate who presents professionally and has excellent communication. This role requires a candidate who has computer skills, and a tremendous attention to detail.  The ideal candidate would be  an energetic individual who is dedicated, friendly, organized, reliable, a good multitasker, and customer-service oriented. This role will include a wide range of in-clinic administrative duties, patient interactions, and medical staff support. This candidate should have familiarity and comfortability working one on one with a physician.

Responsibilities: 

• Manage day-to-day operations of the clinic to ensure exceptional experiences for our patients and provider staff.
• Responsible for creating an atmosphere that allows both the patients and the managing physician to have the best experience possible.
• Responsible for timely opening and secure closing of the clinic, patient communications, scheduling, coordinating patient care and intakes, collecting payments/copays, inventory management, and related duties.
• Responsible for prospectively identifying gaps in patient service or office flow and suggesting improvements. 
• Answering patient calls, emails, and voicemails 
• Scheduling appointments for new and current patients 
• Assist the authorization team in verifying insurance eligibility and benefits 
• Coordinate and be an integral part of an amazing patient experience 
• Provide seamless arrival/departure experience for all patients starting from profile check, pre-arrival communications, treatment room inspection, meet and greet, in-room check in, personalized amenity requests, and individualized safety requirements.
• Seamlessly work alongside a physician to provide personalized care and ensure each patient feels like the only patient we serve.
• Utilize necessary clinical skills to check vitals, testing, and assist in medical procedures, if applicable.
• Assist with management of the inventory of clinical supplies. 
• Creation and management of patients files while assisting with intake and other medical forms 
• Handle any scanning and filing of paperwork.
• Responsible for rooming patients which will include pushing any patient in a wheelchair when applicable and necessary.
• Responsible for preparing and maintaining the patient rooms between patients.
• Maintaining tidy and organized office space.
• Handle any administrative errands which may include but is not limited to going to the post office, picking up office supplies, and processing mail deliveries. 

Requirements

• Enjoys solving problems and presenting solutions to the leadership team
• Possesses a startup mentality and the ability to function in a fast-pace environment 
• Flexibility to changes in circumstances. 
• High emotional intelligence with high degree of empathy
• Be a proactive self-starter
• Maintains effective work ethic in a highly collaborative work environment 
• Customer service oriented with the ability to adapt/respond to different individuals
• Exceptional organizational skills, attention to detail, and ability to multitask
• Excellent personal presentation and interpersonal skills.
• Able to sit, stand, and walk up to 8 hours with ability to lift and carry up to 20lbs
• Proficiency in working in our technology suite: Google Workspace, Chromebooks, MacBooks, mobile apps, etc.
• Efficient Communication skills as this role will involve time on the telephone, both receiving inbound calls and making outbound calls, as well as in person communication with the physician.
• College degree in healthcare administration or business administration would be considered a plus.
• Being Bilingual would also be considered a plus

Benefits

• Paid vacation and sick time
• Medical/Dental/Vision Insurance
• 401K Retirement savings plan with 6% match
• Employee Assistance Program
• STD/LTD insurance
• Life Insurance
• Growth & Development opportunities