Human Resources Administrator

Human Resources Administrator

Starting Salary: $53,481 - $64,177

Golden Gate Regional Center is looking for a HR Administrator who will play a support role in HR team responsible for providing day-to-day administrative assistance to the Director of Human Resources and Organizational Services and HR team members. This position focusses on managing and maintaining HR records, systems and coordinating other administrative support as needed. This role operates in a professional office environment. Occasionally, the position may require lifting or transporting files and materials and attending off-site events or storage facilities.

Responsibilities:

• Provide responsive customer service to employees and outside agencies for HR-related inquiries and requests.
• Process employment verifications and ensure timely responses to inquiries.
• Input, maintain, and update HR information in the HRIS system.
• Generate routine and ad hoc reports as needed.
• Maintain accurate and up-to-date organization charts.
• Update and manage the ADP portal, ensuring accuracy and timely updates.
• Maintain employee electronic personnel and benefits files in compliance with state, federal, and organizational requirements.
• Organize and track required documents from employees, ensuring timely submission and compliance.
• Pack, organize, log, and transmit HR files to an outside storage facility as needed.
• Organize and track required documents from employees, such as license, certifications, and proof of insurance.
• Maintain HR filing systems, including archiving of employee records and creating new forms and documents as required.
• Assist in preparation for internal and external audits by organizing and maintaining required documentation and ensuring compliance with regulatory standards.
• Assist in sourcing and identifying passive and active candidates.
• Support logistical work for partnerships with local colleges and other recruiting sources.
• Prepare new hire documents and initiate onboarding tasks with new employees.
• Order business cards and door name plates for new hires.
• Ensure all offboarding tasks for terminations and resignations are completed.
• Coordinate and schedule exit interviews with departing employees.
• Process termination paperwork and update records accordingly.
• Assist with compliance documents and mailings, including Conflict of Interest (COI) forms, driver’s license/proof of insurance, and Medicare Part D notices.
• Track ergonomic evaluations and maintain related records.
• Ensure accurate tracking and reporting of employee anniversary service awards and new hire referral bonuses.
• Manage room bookings, prepare materials, track attendance, and conduct follow-up surveys for HR events and training sessions.
• Support employee engagement activities by providing administrative and logistical assistance.
• Coordinate the Director of HR’s calendar, including scheduling meetings and appointments.
• Order and manage office supplies for the HR team.
• Oversee the day-to-day activities of the Mailroom Assistant and Receptionist positions.
• Serve as a back-up for the front desk receptionist, payroll and other HR roles as needed.
• Provide assistance with HR-related projects and initiatives as assigned by the Director of HR.
• Assist in the development and implementation of new HR forms, systems, and processes.
• Other duties and tasks, as assigned by the Director of HR and Organizational Services.

Requirements

• Associate’s in Human Resources, Business Administration, or a related field, or equivalent work experience.
• Bachelor’s Degree desired but not required.
• 2+ years of experience in an HR administrative or support role.
• Experience working with basic HR functions and procedures

Competencies

• Ability to handle confidential information with discretion and professionalism.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to multi-task, prioritize assignments and meet tight deadlines with conflicting priorities
• Excellent customer service orientation
• Ability to build collaborative partnerships and trust and perform in a team environment
• Problem solving
• Time management
• Self-direction

General Skills

• Intermediate to advanced skills with MS Office including Word, Excel, PowerPoint, Access and Outlook
• Proficiency in HRIS systems (e.g., ADP), Microsoft Office Suite, and data management tools.
• Ability to learn additional computer systems and programs as required
• Accurate and able to alphabetize and organize
• Excellent written and verbal communication skills with the ability to communicate complex information in a clear and effective manner to all levels of employees
• Ability to lift 20 pounds

Desired Qualifications

• Familiarity with state and federal employment laws or completion of HR related college classes
• Experience with ADP HRIS or other HRIS systems
• Experience with positions that require a high level of judgment and discretion
• Experience handling highly confidential information

Benefits

What are the benefits to working with GGRC?

We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage

10% employer contribution to a 403(b) retirement account to help you save for the future!

GENEROUS TIME OFF BENEFITS!!!

No really, we mean generous:

13 vacation days, 15 sick days, 11 paid holidays, 6 personal days, and up to 5 paid days for continuing education

What makes GGRC so special?

GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate.

GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder).

How to apply:

GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application.

Golden Gate Regional Center is an Equal Opportunity Employer.