Facilities Assistant

Facilities Assistant

Salary Range: $37,672 - $45,207 Annually

GGRC is currently hiring for a Facilities Assistant, this role reporting to the Manager/Supervisor of Operations, this position will handle everyday facility aspects related to supporting our San Francisco office to ensure facilities are maintained and offices are able to operate smoothly. Support the Manager/Supervisor of Operations with ad hoc duties and projects.

What You'll Do

General:

• Responsible for general office needs and organization, mailroom related functions, office supplies, daily staff facility related requests, confirming deliveries and vendor services, assisting with general office vendors, and front desk coverage.

Office Premises/Facilities:

• Maintain general facilities and office needs.

• Process and confirm facility maintenance requests.
• Maintain office organization and cleanliness in all common areas, conference rooms, breakrooms, and mailroom.
• Primary building janitorial team contact.
• Maintain Conference and Public Meeting Room cleanliness.
• Assist with set-up and tear down of conference rooms for events, meetings, and training.

Inventory/Supply Maintenance

• Perform all receiving duties including coordination of deliveries and verification that goods received conform to GGRC Purchase Order requirements.
• Organize and maintain supply and storage areas.
• Assist with recycling and disposal of obsolete furniture, equipment, etc. in accordance with DGS regulations.

Equipment Maintenance

• Maintenance of copiers, printers, mail machines, scanners and other select equipment.  Replace toner, refill printer paper, place service requests and supply orders as needed.
• Serve as contact person for all equipment maintenance and repairs.

Office Furniture

• Assist in furniture and equipment movement and installation.
• Screen and handle workstation issues.

Mail Room

• Collect mail from the building mailroom, sort, and distribute incoming mail.
• Assist with outgoing mail preparation/packaging, including FedEx or UPS mailings.
• Operate and maintain computerized mail machine to post outgoing mail.
• Post outgoing mail.  Deliver posted mail to the post office daily and in a timely manner.
• Handle and distribute deliveries and signature required delivery acceptance, including subpoenas and court documents in a timely manner

Front Desk Coverage

• Daily coverage of Front Desk staff breaks.
• Serve as primary back-up to the front-desk/receptionist.
• Handle calls and visitors professionally and appropriately.
• Assist with booking conference rooms and multi-purpose rooms as needed.
• Assist with requesting Visitor Guest badges as needed.

 SF Breakrooms

• Maintain SF breakrooms needs; spot clean, monitor, and replenish supplies daily.

Other

• Participate in special projects and assist with additional duties or tasks, as assigned.
• Assist with and coordinate San Francisco workstation/office assignments and relocation.
• Prepare workstations for new hires and office moves. 
• Collaborate with IT Dept. for workstation set-up and needs.
• Assist with maintenance of San Francisco office seating maps and employee seating assignments.
• Assist with print and bulk copying projects and orders, including:

• Business Cards & Nameplates
• GGRC Envelopes,
• Department Forms
• GGRC Information Booklets, Brochures, and Flyers, etc

Requirements

Education

• High School Certification

Experience

• 2-4 Years’ office related office experience maintaining and servicing business operational needs and facilities.

Skills

• Must be available to work in-office Mondays through Fridays
• Ability to develop standard business communications, using proper grammar, spelling, and punctuation.
• Ability to convey complex information and ideas in a clear, concise, and professional manner.
• Ability to operate basic office equipment, including scanners, copiers, faxes, phones.
• Proficiency with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook®, Adobe or similar software applications.
• Comprehension of technical perspective of facilities/equipment.
• Sufficient manual strength and dexterity to handle mailroom and operation duties.
• Use of discretion and ability to maintain confidentiality.
• Dependable, reliable, and resourceful.
• Possess high attention to detail.
• Able to work independently and as a team.
• Ability to multi-task and prioritize.
• Ability to organize proficiently.
• Access to reliable transportation a plus, but not required.

Competency Traits

• Initiative
• Accountability
• Customer service orientation
• Attention to detail
• Problem solving
• Organizational ability
• Time management ability
• Collaboration/teamwork
• Adaptable
• Listening

Desired Qualifications

• Experience in multi-cultural settings and/or multi-lingual capacity

Benefits

What are the benefits to working with GGRC?

We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage

10% employer contribution to a 403(b) retirement account to help you save for the future!

GENEROUS TIME OFF BENEFITS!!!

No really, we mean generous:

13 vacation days, 15 sick days, 10 paid holidays, 4 personal holidays, 3 winter holidays, and up to 5 paid days for continuing education

What makes GGRC so special?

GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate.

GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder).

How to apply:

GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application.

Golden Gate Regional Center is an Equal Opportunity Employer.

Employees are required to have the Covid-19 vaccine unless they have a religious or medical exemption.