Community Purchasing Agent

Pay Range: $32.11 - $39.23

JOB SUMMARY

Maintains Masonic Home's inventory according to the established procedures and guidelines set by the Director of Facility Services through a computerized inventory system. Is direct back-up and assistant to the Shipping and Receiving Clerk.

JOB CULTURE

The Masonic Homes of California are committed to a culture of Leadership. Our culture is to provide superior service to members, residents and staff through a sound and progressive model of service and care which aligns our mission, vision and operations. We demonstrate excellence in core services and place value on high quality job performance, professional development, effective time management, budget management, workplace safety and resident/employee satisfaction. We are dedicated to disciplined innovation and continuous quality improvement - we are a learning company. We are committed to sharing our knowledge and being an organization that attracts the best and brightest talent. We are team-oriented, caring and honest.

Requirements

ESSENTIAL FUNCTIONS

• Receives and follows instructions from the Facility Services Director or a Designee as outlined in established policies and procedures. Assists Director with projects as required (including updating Contracts database with Insurance Certificates Licenses and Permits, updating spreadsheets and other listings, etc.)
• Creates and maintains all Vendor records.
• Responsible for any changes regarding vendor status. Enters all relevant information to Platinum System and assigns P.O # needed to process payment. Prints POs and distributes copies to Receiving Clerk. Processes and maintains on-going status records for all P.O. items that are progressively invoiced.
• Accepts, categorizes Purchase Requisitions and Releases submitted to Purchasing. Prepare items for processing via MatrixCare System or forwards to A/P.
  
• Reviews open Purchase Order report on a regular basis and performs follow-ups with vendors when needed.
• Places all equipment orders and generates P.O's
• Responsible for ordering all office supplies and forms and placing orders with routine vendors
• Sets up coordinates input to MatrixCare and maintains records of Blanket Purchase Orders processed by July 1 of each Fiscal year. Processes receiving in MatrixCare System of all blanket P.O items that are not tangible goods physically received by the Receiving Clerk.
• Responsible for file maintenance of all Purchasing Pos and Receiving paperwork/ records.
• Maintains good working relationships with co-workers and customers (both internal and external.)
• Is responsible for the vending machines in the community and maintains communication with vendors.
• Responsible for ordering oxygen for residents

SKILLS, ABILITIES AND EXPERIENCE

• Must have good knowledge of medical facility supplies and equipment.

• Experience in maintaining Inventory Control electronically.

• Must have knowledge of perpetual inventory and how to use it.

• Must have great customer service skills.

EDUCATION,  REOUIREMENTS, LICENSES/CERTIFTCATES

Any combination of education and experience that would provide the necessary knowledge and abilities listed, typically:

• Must possess an AA/AS degree in Business Education and/or equivalent certification in Inventory Control, preferably APICS.

• Must possess a valid California Driver's license

Benefits

At Masonic Homes, we are looking for team members who would like to combine their passion for helping people, good communication skills, decision-making skills, and great ethical standards with the opportunities to advance your career.

In return for your skills, you will be offered:

• A work environment focused on teamwork and support
• Excellent health, wage replacement and other benefits for you and your family’s well-being
• A generous contribution to a 401K plan whether or not you participate, and an additional contribution from the company when you participate in the plan
• Investment in your growth through Tuition Reimbursement