Billing & Benefit Coordinator

PM2CM, Inc., (Project Management to Construction Management) is a professional services company dedicated to providing Program and Project Management, Construction Management and Project Controls services during the design and construction phase of projects. Our core expertise is in Project Controls which includes Scheduling, Cost Controls, Document Management and Controls, Budget tracking and monitoring, Estimating, Risk Analysis, Claims Avoidance and Mitigation, Change Management and Earned Value Management.

Our goal is simple: To offer and deliver the “best in class” project management, construction management and project controls services that allow our clients to build with confidence.

To achieve these objectives, we will strive to have a sound and complete understanding of the project scope and our client’s corporate needs. We shall provide our services with integrity and stellar professionalism and hire the best qualified professionals.

The role is hybrid, and candidates must live near the South Bay area.

Responsibilities

• Maintain a robust Business/Project/Accounting/Benefits Filing and Archival System
• Prepare monthly invoices for all our clients in conformity with the contracts executed
• Ensure all invoices are zero error free
• Collect our Team member time-sheets located in various projects in a timely manner to facilitate timely completion of invoices
• Run and Check bi-monthly Payroll for all our Employees and Contractors
• Ensure 401K Plan bi-weekly contributions are made in a timely manner in sync with the bi-weekly payroll run date
• Communicate with our 401K Plan Administrator and Provider if issues arise and resolve this
• Maintain our Internal Cost and Profit Tracking System
• Keep track of all Business Expenses and interface with our Accounting Team on a monthly basis
• Responsible for ensuring Health-Vision-Dental Insurance invoices are paid on time and interface with Health Insurance Agent when necessary
• Responsible for setting up new employee payroll, benefits, vacation and sick days in Gusto Payroll System
• Coordinate and setup meetings with our various clients related to various projects we service
• Ensure business licenses with various agencies are up to date and business insurance requirements are kept up to date
• Represent our company with our clients for administrative related meetings and project pursuits

Requirements

Requirements

• Candidate must have a minimum of Associate Degree in Accounting or a minimum of 10 years of relevant experience
• Candidate must be able to work independently, self-starter with excellent organizational skills, detail oriented and an ability to proactively follow-up and close all outstanding issues
• Require strong Excel skills and preferable experience with Gusto Payroll System but not mandatory