Bilingual ( Chinese ) Administrative Assistant
OPPO US Research Center
Palo Alto, california
Job Details
Not Specified
Full Job Description
OPPO U.S. Research Center is looking for a responsible and reliable Bilingual Mandarin Administrative Assistant to ensure the efficient and smooth day-to-day operation of our office. This person will be responsible to perform a variety of administrative and clerical tasks.
Looking for a person of good character that chooses to do the right thing. Someone with a positive attitude to endure difficult challenges and customers. Seeking process improvements to enhance user experience. Teachable and willingness to learn new things. Able to be very detailed, but has a long term vision and big picture thinking.
Previous Executive Assistant or Administrative Assistant experience highly preferred.
Requirements
Duties and Responsibilities:
- Provide support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
- Perform receptionist duties: greet and assist visitors to the office, provide telephone and e-mail coverage or face to face enquiries, receive, sort, and distribute the mail, and handle urgent calls and e-mails with appropriate judgement.
- Manage food vendors to ensure timeliness, food quality, and diversity for a smooth daily lunch service for employees.
- Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.
- Responsible for the purchasing and maintenance of office supply and breakroom inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Submit, reconcile expense reports, reallocate and substantiate receipts, and prepare and monitor invoices.
- Manage company’s travel program. Organize travel arrangements for senior managers, guests, customers, hiring candidates.
- Assists with offsite and onsite meetings and other special events that may include logistic organization, catering needs, material preparation.
- Streamline, develop and update administrative systems to make them more efficient, develop and maintain a filing system.
- Other HR-related, administrative and communication tasks.
Communication
- Excellent written and verbal communication skills
- Comfortable with interfacing with internal external stakeholders
- Able to communicate with executive level management
- Mandarin Chinese Speaking is a big plus
User-Led Experience
- Provide good customer service to employees of company
- Professional attitude and delivers on promises
- Passion for increasing efficiency
The type of person:
- Excellent time management skills and the ability to prioritize work
- Strong organizational skills with the ability to multi-task
- Attention to detail and problem-solving skills
- Flexibility
Technical Skills:
- Bachelor’s degree required
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- AutoCAD, Designing, Adobe Photoshop and Illustrator a plus
- Concur Travel and Expense experience is a plus