Assistant Property Manager

Buzz Oates is a privately owned commercial real estate investment firm founded in 1946. Buzz Oates overseas investment assets under management totaling approximately $3.0 billion. In addition, Buzz Oates providesproperty-level services to more than 300 tenants, 200 properties totaling 26M square feet. Over the last 75 years, the company has constructed over 100 million square feet of industrial warehouse and distribution facilities, business parks, office buildings and retail centers. Buzz Oates adds 2M square feet each year. Viewed as a dominant market leader, Buzz Oates is a vertically integrated full-service commercial real estate development and management company focused on value creation through development, land entitlement, asset management and construction. The company is privately controlled and extremely well capitalized. Our investment philosophy centers on providing a single point of contact for a full suite of commercial real estate services. The company is positioned for growth, with targeted new developments and acquisitions throughout the Western half of the United States.

Our HOW:  We serve our customers and each other with excellence and humility.

Our WHY:  We create great places where our customers thrive and succeed

 Our Priorities:      ​​​​​​​

·         Strong Relationships

·         Quality Products and Services

·         Resilient Earnings

·         Sustained Growth

Under general direction, assist Property Manager, overseeing and coordinating all property management, maintenance and construction activities for a growing portfolio of properties, as well as providing executive and clerical support on an as needed basis. The responsibilities include a variety of administrative tasks relating to the management, leasing, and operation of the company's commercial properties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Customer Service - There is considerable emphasis on this very important job function

Superior Tenant relations; accurate use of grammar, spelling and punctuation in all communications

· Compose tenant correspondence

· Assist with tenant and vendor customer service

· Assists with overseeing and coordinating property management, maintenance, and construction activities associated with commercial tenants in buildings such as warehouse, manufacturing, retail and office buildings. Follows up on status of vendor jobs

· Assists with obtaining bids for additional work from outside contractors or in house service division

· Assists with assembling and analyzing contract bids

· Coordinate new tenant items and events

· Coordinate customer relation functions and holiday activities/gift distribution

· Assist with Customer Satisfaction Surveys

- Other duties as assigned

Requirements

-The ideal candidate should have strong communication skills, be capable of handling multiple projects, and interact with diverse tenants. Self-management and multi-tasking capabilities are a must.

· Minimum (2) two years’ experience assisting with COMMERCIAL (industrial and office buildings) real estate/property management with additional clerical support responsibilities

· High school diploma. Some college coursework in Real Estate is a plus. AS/AA degree or an equivalent combination of education, training and additional experience is preferred

• Adept at using Outlook, Excel, Word and Power Point. Yardi experience a plus
• Must look and act in a professional manner
• High energy individual with ability to work without direct supervision; Self initiator with the ability to problem solve and multi-task effectively
• Must be organized and task oriented, able to work in a fast-paced, team- oriented environment with multiple deadlines, and adapt readily to changing priorities while maintaining an approachable, friendly demeanor
• Must be able to develop and maintain effective working relationships with managers, vendors, contractors, and tenants
• Ability to draft and write detailed notes, communications to tenants, vendors, and contracted firms to prepare reports and presentations, provide information in a clear and concise manner
• Motivate others to complete projects on time and coordinate all efforts effectively.
• Team player

Job Type: Full-time

Benefits

Buzz Oates offers a great work culture with an open space work environment in a Class A office building in Downtown Sacramento, close to the area’s top destination entertainment centers. We offer a full benefit package: Health, Dental, Vision, Life, EAP, LTD, parking, PTO, Sick, Holidays as well as a matching 401(k) program, generous bonus program and education reimbursement. Email resume and cover letter.