Administrative Assistant II - Ground Transportation

San Diego International Airport is built upon the vision that every team member has a stake in bringing our “Good Feelings, Nonstop” brand to life for every passenger and fellow employee. Here at the Airport Authority, we love San Diego as much as we love flying, and we see our airport as an extension of the always friendly and sunny city we call home. If you are looking for a team that values each other, does great work, and most importantly, has a lot of fun along the way, we invite you to apply today.

The Ground Transportation department is looking for an Administrative Assistant II to join their dynamic team. The ideal candidate will provide a range of administrative support to the Ground Transportation department and will be detail-oriented and a self-driven individual.

Essential Functions:

1. Completes activities to deliver customer services to team members, customers, public and third-party partners; engages service providers on commercial transportation programs to include transportation network companies, taxis, limousines, shuttles, and bus operators on permit process consistently with requirements, guidelines, regulations, and mandates.

2. Processes permit requests and fees; participates in the inspection of parking facilities to ensure effective functioning of parking access, trip fee collection, permitting, and revenue control resources consistently with operating standards.

3. Processes invoices, payments, and employee reimbursements; analyzes and reconciles financial information and data; completes collections activities for non-compliance with standards; researches, and compiles correspondence, reports, metrics, trends, and plans; maintains program documentation; trends financial and industry practices.

4. Disseminates program and project information, coordinates events, travel, and accommodations, attends meetings, prepares agendas and compiles minutes; participates in the implementation and upgrades of technical and/or mechanical systems and service provider contracts.

5. Serves as the administrative support for the department; screens calls and receives visitors; maintains calendars and maintains files, orders supplies, equipment, and services; distributes mail and materials; processes outgoing mail and prepares mailings and makes deliveries; performs other duties as assigned.

Competencies:

1. Communication: Proficiently exchange information through various avenues including verbal, digital, and written; facilitation and persuasion with both internal and external stakeholders.

2. Judgement & Decision Making: Ability to use appropriate judgment and confidentiality in selecting procedures, conducting transactions with other departments, vendors, and the public, and solving non-routine problems based on experience-based knowledge.

3. Customer & Personal Service: Provide assistance and support to the Department Director, departmental staff, and outside stakeholders on diverse and specialized clerical functions with a friendly and welcoming demeanor.

4. Time Management & Coordination: Ability to prioritize rapidly moving deadlines and various tasks to meet the department’s needs and manage personal workflow.

5. Leveraging Technology: Proficient in computer systems, word processing, database management and other software. Proficiency in PowerPoint, Word, and Excel desired.

Required Education, Training, and Experience: 

•  Graduation from high school or G.E.D. equivalent;

•  Four years of increasingly responsible office administrative or secretarial experience;

•  Or an equivalent combination of training and experience.

 Preferred Qualifications:

·  Graduation from a four-year college or university with a degree.

·  Microsoft Office Specialist Certification (Associate/Expert/Master)

The hiring salary for the Administrative Assistant II is $57,800.

Applications will be accepted through April 19, 2024

The pay Range for the Administrative Assistant II is $49,402 to $79,042

**Lacking some of the skills or experiences we've listed? No worries! Here at the San Diego International Airport, we're on a mission to cultivate a workforce as dynamic and diverse as the community we serve. While certain roles may require specific qualifications, we understand that talent comes in many forms. Some of our positions may not require specific degrees, and we're always open to individuals who bring a willingness to learn and a commitment to excellence. If you think this could be you, we encourage you to apply, and even if this position isn't the right role for you, we will add you to our database to consider for other opportunities in the future that align with your unique knowledge and skills. There's a chance we have the perfect spot for you to land!

Requirements

EEO Statement

It is the policy of the San Diego County Regional Airport Authority to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, SDCRAA will provide reasonable accommodations for qualified individuals with disabilities.

Physical & Mental Demands

Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation.

Under California Government Code Sections 3100 - 3109, public employees are designated disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as they may be assigned to them by their employer or law.