Accounts Payable Admin

Job Type: Full Time

Work Schedule: Monday to Friday, 9:00 AM to 6:00 PM EST

Salary: Monthyl compensation starts at 1,000 USD / per month

Work Experience: At least 6 months + experience handling finance data/bookkeeping

Summary: 

We are seeking a detail-oriented and organized Accounts Payable Encoder to join our finance team. The primary responsibility of this role is to accurately and efficiently process and record debit transactions and payables into our accounting system daily. The ideal candidate should have strong attention to detail, excellent data entry skills, and the ability to work collaboratively within a fast-paced environment.

Key Responsibilities:

• Enter and accurately encode payable transactions in the Rent Manager software.
• Ensure that all transactions are recorded with the correct dates, based on the Daily Bank Transactions.
• Verify and reconcile discrepancies between physical invoices and digital records.
• Collaborate with the Accounts Payable team or supervisor to resolve any issues or questions related to transaction dates.
• Maintain a high level of data accuracy and quality in all transaction entries.
• Adhere to established coding and data entry protocols to ensure consistency and reliability.
• Provide regular reports and updates on transaction data to the assigned supervisor or team.
• Follow any specific guidelines or instructions provided by the company for data entry and encoding.
• Handle any confidential or sensitive information in a secure and professional manner.
• Communicate effectively with the internal team or department to address any concerns or questions regarding transaction dates.

Requirements

Education and Experience:

• Bachelor’s degree in accounting or finance preferred
• Previous experience in accounts payable, data entry, or a related field is preferred.

Attention to Detail:

• Demonstrated ability to accurately enter and encode data with a high level of precision.
• Strong attention to detail and ability to identify and correct errors.

Software Proficiency:

• Proficient in using accounting or financial software, such as Rent Manager or similar platforms.
• Ability to navigate and utilize features of the software to input and update transaction data accurately.

Time Management:

• Ability to manage multiple tasks and meet deadlines in a fast-paced work environment.
• Strong organizational skills to prioritize and complete tasks efficiently.

Analytical Skills:

• Ability to identify discrepancies or issues with transaction dates and proactively resolve them.
• Basic understanding of accounts payable processes and financial terminology.

Communication Skills:

• Effective written and verbal communication skills to collaborate with team members, supervisors, and vendors.
• Professional demeanor and ability to handle inquiries and requests in a courteous and timely manner.

Confidentiality:

• Respect for the confidentiality of sensitive financial information and commitment to maintaining its security.

Adaptability:

• Willingness to adapt to changing processes or procedures as required by the company or the outsourced contract.