Accounting Services Student Assistant (Business Services)

Definition and Purpose   

Under the direct supervision of the –Accounting Technician II (Accounts Payable and Fixed Assets), the Accounting Student Assistant provides clerical and technical support to the Accounting Services staff.  The Accounting Student Assistant provides support in the accounting areas of accounts payable, cash handling, internal audits, and general accounting services.

ASI is committed to supporting the aspirations of the University Learning Objectives.  Our employees are expected to make reasoned decisions based on ethics, respect for diversity, and an awareness of issues of sustainability.  Additionally, they will work productively as individuals and in groups while communicating effectively.

Requirements

Educational Requirements and Qualifying Experience

• Must be a currently enrolled student at Cal Poly with a minimum of 6 units. Graduate students must carry 4 units.
• Ability to prioritize and manage several projects concurrently.
• Capable of working and progressing on projects in an independent and self-directed manner.
• Ability to be highly organized and have good planning skills.
• Excellent oral and written communication skills.
• Knowledge of windows-based computer programs (Microsoft Office).
• Familiarity with fundamentals of accounting.
• Ability to type accurately.
• Thorough editing skills.
• Thorough analytical and problem solving skills.
• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere. 
• Ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds, specific needs, or limitations. 

Supervisory Responsibilities

• None.

Essential Duties and Responsibilities

Accounts Payable

• Assist Accounting Technician II (Accounts Payable and Fixed Assets) with vendor invoice processing and related tasks.

Cash Handling

• Collect daily cash and checks from all program areas and prepare daily deposits.
• Prepare deposit reports and cash receipts records.

Internal Audits

• Audit petty cash and change funds each quarter with Accounting Technician I.
• Audit fixed asset sub-sets as assigned and assist during annual fixed asset physical inventory.
• Audit resale counts and inventory carrying values.

General

• Reconcile accounts as assigned.
• Enter utilities data for costs and usage charts.
• Participate and assist with external audits as necessary.
• Maintain an accurate filing system for accounting records and retrieve financial information as requested.
• Input telephone billing data into cost-distribution spreadsheet on a monthly basis. 
• Assist the Accounting Technician II with the annual updating of ASI Signature Cards and ongoing maintenance of the ASI Signature Card file.
• Assist with fixed asset management, including physical inventory, tagging new assets, and researching related information.
• Assist with the yearly transfer of records to on and off-site storage facilities.

Other Duties and Responsibilities

• The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI policy as a condition of their employment.
• Other duties as assigned.

Diversity, Equity, & Inclusion

• Recommend and support practices intended to eliminate racial, gender, or any other form of bias in processes, policies, and procedures 
• Demonstrate awareness of one’s own biases, comfort levels, and various aspects of diversity, equity, and inclusion (DEI)       
• Demonstrate effort to understand each person’s individual and collective role in creating inclusive environments 
• Participate in trainings and activities provided by ASI as it relates to diversity, equity, and inclusion.  

Period of Employment

Employment with this organization is of an "at will" nature, which means that the employee may resign at any time and ASI may discharge the employee at any time with or without cause.

Benefits

Compensation and Hours

• Hourly Pay Rate: $16.50 per hour
• Hourly Pay Range: $16.50 per hour - $16.50 per hour
• Maximum 20 hours per week while enrolled in academic courses

Requires summer availability 

The Associated Students, Inc. is an Equal Opportunity Employer.

Date revised: 10/5/2021