Proposal Coordinator/Inside Sales

We are looking for a responsible Proposal Coordinator("Inside Sales"). The Proposal Coordinator is responsible for sourcing procurement opportunities and will lead the preparation and submission of winning proposals. In this role, the Proposal Coordinator will work with cross-functional proposal team members to help respond to Request for Proposals (RFPs), Request for Quotations (RFQs), Requests for Information (RFIs) and manage the proposal development process to ensure on-time delivery of compelling, compliant, and well-written proposals. The position involves researching, writing, and producing a high volume of client-facing documentation on behalf of our company in support of an array of our products. This role will successfully communicate and collaborate with a variety of internal stakeholders including: Business Development, Division Leads, Accounting, and other subject matter experts, as needed - and thus, is a highly visible role. The Proposal Coordinator of should exhibit strong writing skills, excellent attention to detail, and the ability to generate creative ideas while working both independently and collaboratively. The successful candidate is expected to be a self-starter, multitasker who works well under pressure, and follows through on tasks. We are looking for a strong team member who leads by example and keeps the team informed of changes.

Responsibilities of Proposal Coordinator:

• Act as the central point of contact on assigned proposals, and lead and guide the work of the Bids and Proposals team.
• Analyze RFQs, RFPs and RFIs to create proposal outlines and development plans.
• Direct proposal kickoff and debrief meetings, as well as prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development.
• Plan winning themes, value propositions, strengths, risk reducers, and differentiated solutions to initial proposal outline.
• Work closely with Business Development, Division Leads, Accounting, and other subject matter experts to complete the formulation of “win strategies and themes” (taking into account strategic relationships, competitor intelligence, etc.) and ensure the message is articulated throughout the proposal.
• Facilitate multi-disciplined groups in brainstorming and developing solutions to key aspects of the proposal providing tactical advice and guidance with the ability to drive strategy and solutions that result in winning submissions.
• Solicit management reviews and approvals during proposal development.
• Monitor proposal content to ensure compliance to RFP requirements, evaluation criteria, and technical requirements.
• Monitor for relevant competitive procurement opportunities, managing the bid opportunities pipeline and circulating opportunities to the appropriate stakeholders.
• Lead and/or support the development and submission of winning bid responses by working with the Bids team, internal experts and contractors, as required.
• Research and gather information to include corporate information, product information, and other standard materials.
• Maintain, augment and improve library of reusable components, templates, and processes to reduce response time and improve quality on future bids.
• Sourcing new sales opportunities through inbound lead follow-up and outbound cold calls and emails.
• Research prospective clients to identify key players and generate interest.
• Understanding client needs and requirements.
• Routing qualified opportunities to the appropriate sales executives for further development and closure.

Proposal Writing:

• Write persuasively, including executive summaries and other critical components of deliverables such as; past performance volumes, Technical and management volumes, security volumes, resumes, single-voice editing, and capturing actions from meetings with proposal team members, capture teams, and understanding of the business’s value proposition.
• Provide writing guidance to authors, volume leads, and capture coordinators to ensure proposals are clear and concise.
• Strong aptitude for improving organization, flow, readability, completeness, and clarity of engineering intensive proposals and gather information to include corporate information, product information, and other standard materials.

Post-Submittal Activities:

• Debrief teams after proposal submittal
• Interview team members on successful or unsuccessful strategies and tactics,
• Facilitate a retrospective assessment on proposals, and refine future proposal strategies, process, templates and training. and gather information to include corporate information, product information, and other standard materials.

Requirements

• BS/BA degree, or equivalent in relevant experience
• 2+ years' experience in a Professional Services environment, preference given for Engineering, Surveying, Environmental, or Construction Industry experience.
• Proven ability to work across organizations with effective communication, leadership, and project management skills
• Proven attention to detail
• Excellent writing, grammar, and spelling ability
• Excellent presentation and written/oral communication skills
• Ability to work in a deadline-conscious, results-driven environment

Benefits

• 100% coverage of health benefits including Medical and Dental with optional family and/or dependent enrollment paid by employee at a group rate
• 50% company contribution towards Vision coverage
• 401(k) matching program: company match 100% of your deferrals up to 3% of your compensation, plus 50% of your deferrals over 3% not exceeding 5% of your compensation
• 100% employer paid Short-Term Disability with employee buy up options
• 100% employer paid Life Insurance Coverage with employee buy up options
• Paid parental leave
• Paid bereavement leave
• Holiday pay
• Sick pay
• Paid vacations
• Tuition reimbursement (up to $5,250 per year)