Document Controls Specialist

The Document Controller will perform most of their tasks on-site at the Copper Mine located in Superior, Arizona. Training, meetings, and certain requests require the Document Controller to work onsite.

You will be paid a $50 per day non-taxable per diem in addition to your regular pay rate for days you work onsite**

Requirements

Responsibilities

• Takes day-to-day direction from on-site personnel, including Construction Manager, Project Managers, Engineering Manager, Technical Leads, and other DMDCs. Reports administratively to the DMDC Manager, who is located in the office.
• Interfaces between the on-site team and the office team.
• Ensures project deliverables conform to client standards (i.e., revision process, formatting and styles, peer and client reviews, quality assurance checks, etc.).
• Completes routine follow-up and data entry.
• Issues and receives records, and files project-related communications and records, including incoming data from vendors.
• Attends internal and external meetings. Prepares and distributes meeting minutes.
• Follows electronic filing and naming structure process and procedures.
• Interfaces with the Chandler, Arizona procurement team.
• Provides other clerical/technical support to staff as needed.
• Formats (using “styles” in Microsoft Word 365), tracks/controls, and files of various document types. Imports tables, figures, drawings, and photos from other software into Microsoft Word 365.

Qualifications

• Must be willing to travel to Superior, Arizona.
• Must have a strong command of the English language and excellent communication skills.
• Must be proficient in Microsoft Office 365 with knowledge of a variety of other computer applications (e.g., Adobe Acrobat, ProjectWise, BIM 360).
• Must have the ability to quickly learn new software applications to improve speed and efficiency.
• Must demonstrate a high level of attention to detail in the completion of tasks and cross-referencing of information in several documents and logs.
• Must demonstrate the ability to multi-task and prioritize in a fast-paced environment and possess flexibility when juggling numerous projects simultaneously in a rapidly changing environment.
• Must grasp instructions and information rapidly and apply them with varying degrees of supervision.
• Must possess a high degree of confidentiality.
• Must be available to work overtime as necessary to meet project deadlines. May be requested to work weekends or come in early.