Program Support Services Specialist

Position Title:

Company: ACT1 Federal

Location:

About ACT1: ACT1 Federal advances our Nation’s and Allies’ critical missions by taking ACTION! We provide mission operations support, technical services, and innovative solutions by leveraging our talented workforce. By doing so, we are making the world a better, safer, and more productive and inclusive place.

Job Description: In this role, you will work within the TSC Strategic Engagement Division, collaborating closely with organizations internal and external to the TSC in order to synchronize, plan and execute events and activities. This includes TSC leadership and staff engagement with various Arctic stakeholders, including senior leaders across the U.S. and international governments.

Responsibilities:

• Working closely with the ACT1 Events Program Planning Manager and Government Senior Operations Specialist to plan and synchronize events and activities for TSC leadership and staff engagement.
• Collaborating across the TSC staff to develop situational awareness of planned events and activities in order to effectively recommend availability of staff and incorporation of engagements, DV visits, events, etc. into the TSC calendar.
• Working closely with faculty and staff on the origination, coordination and maintenance of co-authored documents within the TSC, providing input on outward-looking reports.
• Working with the Senior Operations Specialist to manage the Engagement Sync Tracker; and facilitating the Engagement Sync Meeting, presenting events for Director approval.
• Working with internal/external resources to secure needed materials and services for execution of events and activities.
• Facilitating purchase requests, market research and procurement prep activities.
• Assisting in the facilitation of Strategic Engagement Division meetings, presenting to division leadership the most pressing issues and administrative items of note.
• Supporting Protocol, the Strategic Communication Cell, and the Event Planning team as needed in the planning or execution of events and activities.
• Supporting local engagements as briefer, co-presenter or escort when needed.
• Creating strawman proposal, or draft agenda for senior leader visits.

Requirements

• Bachelor's degree
• Working knowledge of MS Office Suite, especially Word, Excel and Teams.
• Minimum of one (1) year experience as a participant program assistant or operations coordinator with any DoD agency or Regional Center, university or think tank.
• Experience in planning and conducting outreach/engagement activities, and integrating functional support activities into events.

Preferred:

• Interpersonal skills to interact with senior personnel, diplomats in the U.S. interagency or international partners.
• Experience coordinating programs, conducting administrative briefings, and coordinating technical planning to support programs.
• Ability to effectively lead small teams to accomplish project goals.
• Effective verbal and written communication skills.
• Effective organizational skills and attention to detail.
• Experience with Power BI.

Benefits

• Medical/Dental/Vision Insurance
• ACT1 Employee Stock Ownership Plan (ESOP)
• Company Paid Life and AD&D Insurance
• Company Paid Short-Term Disability
• Voluntary Long-Term Disability
• Flexible Spending Accounts (FSA)
• Health Savings Account (HAS)
• 401K with employer match
• Paid Time Off
• Paid Holidays
• Parental Leave
• Military Leave
• Education, Training & Professional Development
• Voluntary Accidental Injury/Critical Illness/Hospital Care
• Voluntary Pet Insurance, Legal Resources, and Identity Protection

https://act1federal.com/careers/

ACT1 Federal is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.