Executive Administrative Assistant in California

The Executive Administrative Assistant will provide operational and administrative support to the Chief Executive Officer (CEO), and Executives on various programs and projects, and manage calendars. This role requires operating with strategic thinking, exceptional communication, and the distinct ability to drive projects forward through detailed organization and proactivity.

Successful performance in this role requires a self-managed and detail-oriented person and organizational skills, including the ability to interact and communicate successfully with people of all organizational levels, maintaining professionalism and confidentiality and exercising good judgment.

Tiburcio Vasquez Health Center is a non-profit community health center that is dedicated to promoting the health and well-being of our community by providing accessible, high quality care by integrating primary care, dental care, WIC support, mental health counseling, community health...

RoseRyan, a trusted finance and accounting consulting firm, is looking for an Executive Administrative Assistant to provide high-level support to our executive team. In this role, you will be an integral part of our organization, ensuring smooth operations and facilitating communication within the company. Your professionalism and organizational skills will contribute significantly to our team's success.

Responsibilities:

• Manage and maintain executive schedules, including arranging meetings, appointments, and travel itineraries
• Prepare and edit correspondence, reports, and presentations for executive leadership
• Coordinate logistics for meetings and events, ensuring all details are handled efficiently
• Serve as a point of contact for internal and external stakeholders, handling inquiries and requests professionally
• Assist in the preparation of meeting materials and follow-up on action items as needed
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We are seeking an experienced Executive Administrative Assistant to join our team at the Law Office of David P. Shapiro. As an Executive Administrative Assistant, you will provide high-level administrative support to our executive team and ensure the smooth operation of our office.

Responsibilities:

• Maintain executive calendars, schedule appointments, and coordinate meetings

• Manage travel arrangements and itineraries

• Prepare and edit correspondence, memos, and other documents

• Answer and direct phone calls, take messages, and handle inquiries

• Prepare and distribute meeting agendas and minutes

• Make travel arrangements and reservations

• Manage and maintain confidential files and documents

• Coordinate and schedule internal and external events and...